The magic of formatting in Word

Microsoft Word 2010 (and those before it as well as after) is the most powerful word-processing application to date. The most important aspect of your document is that it should be well formatted so that readers can understand your point easily. Lets discuss some of the most common formatting tips that help us to create attractive looking documents.


A style is a set of formatting characteristics that you can apply to text, tables and lists in your document to quickly change their appearance. When you apply a style, you apply a whole set of formats in one simple step. In order to apply a style to a particular portion of your document, select that area and click the Home menu, here you will see some built-in styles in the Styles section. Choose the one which is suitable for you.



How To create Your Own Styles In MS Word 2010

It is very easy to create your own styles in Microsoft Word 2010, simply select the text and apply your desired formatting operations over it, then click on the drop down button in the Styles section and choose the Save Selection as a New Quick style option.

Selection New Style

Text Alignment

You need to align text in your document to give it the neat look that is vital in documentation, Microsoft Word offers text alignment to Center, Left and Right align selected text. Select the text and choose the alignment option from the Home > Paragraph Option.

Alignement Word 2010

Numbering And Bullets

In many cases you need to list down some certain points or you need to create check lists. In such situations you require the numbering and bullets feature. You can find it located under the Home > Paragraph option.

Numbering And Bullets

Text Indentation

You can increase or decrease the indentation of selected text by choosing the desired option from the Paragraph section.

Text Indentation

Right next to the Indentation options, there is the option to sort selected text in alphabetical order .


You can play with fonts in many ways. You can change text’s font color, style, background color etc. It is also a piece of cake to Bold, Italic or Underline the text in your document. The whole list of fonts options are located under the Font section in the Home menu.

Fonts Word 2010

Border and Shading

Microsoft Word offer features to apply border and shadings to your document. You can apply a border, shading or both around a single word, a selection of words, a paragraph, a group of paragraphs, a single page, a section, or all pages. Simply hit the Shading option to choose the shading style.


Similarly the Border option lets you draw borders around your text.

Border and Shading Word 2010

Format Painter

The Format Painter is a very useful option, it copies the formatting from specific portions of the document and applies it to other portions of your document with a few clicks. The process is very simple, select the portion of the document, hit the Format Painter option and then select the new paragraph upon which you wish to apply the format of the first paragraph.

Format Painter

Adding Columns To Word Document

In many cases you need to write the contents of your documents in the column format. Select the paragraphs and hit the Columns option located under the Page Layout menu. Then choose the number of columns that you wish to create.


Here is how my document looks like when I formatted it into two columns.

Two Column Word 2010

Remove Formatting

Something can always go wrong, lets say that you made changes to the format of your document and it got messy, now what? Here is how you will remove all the formatting made to your document. Select the test, click the Home menu, then go the Styles section, click the drop down option and choose the Clear Formatting option.

Clear Formatting Word 2010

Doing this will remove all formattings from the selected text.

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